Executive Personal Assistant
ORYX, Kuwait

Job Title: Executive Personal Assistant KWT

Job Code: ORX007-KW-EPA-JUL22

Job Description:

Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.

Please use the link to complete the job form and mention the above job code. https://airtable.com/shrpcve1rbuEzeQFG

Key Responsibilities:

• Assist with day-to-day operations of company-wide Admin functions.

• Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns

• Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.

• Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.

• Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.

• Maintains an up-to-date database of company licenses (and staff residencies, if required).

• Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).

• Coordinate and report on business trips

• Supervise managing company documents and archives through the Admin Assistant and Office Assistant.

• Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff

• Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary

• Serve as an aide to the family and liaising with the office

• Handle travel arrangements as and when required

• Conducts research and analysis tasks are required.

• Handle confidential and non-routine information

• Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.

• Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.

• Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.

• Occasionally handles confidential and non-routine information.

• Undertakes general administrative tasks as required by top management.

• Acts as a floating CSR depending on workload.

• Any other task as required by the management.

People Management:

• Organize people, information, and other resources.

• Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.

Self-Management:

• Achieve the highest levels of proficiency in all skills required to perform the role.

• Ensure that performance goals set by and agreed with management are achieved during the course of the year

Minimum Requirements amp; Key Skills:

• Bachelor’s Degree. Certification in a relevant field is a plus

• Prior relevant experience in office management and administration.

• Communication Proficiency

• Willingness to learn

• Excellent independent initiative

• Data entry and strong documentation skills

• Ability to follow up and proactive attitude

• Ability to work under pressure

• Proficient in MS Office, email, tech-savvy.

Language Skills:

• Excellent oral and written communication skills in English.

Job Type:

• Full-time

Work location: Kuwait City

Job Types: Full-time, Permanent

Requirements

Minimum Requirements amp; Key Skills:

• Bachelor’s Degree. Certification in a relevant field is a plus

• Prior relevant experience in office management and administration.

• Communication Proficiency

• Willingness to learn

• Excellent independent initiative

• Data entry and strong documentation skills

• Ability to follow up and proactive attitude

• Ability to work under pressure

• Proficient in MS Office, email, tech-savvy.

Benefits

Salary starting from KWD 300 and above

Job Rewards and Benefits